Finance & Administrative Assistant

Project Description

Meeting Targets and Maintaining Epidemic Control (EpiC), a global project funded by the U.S. President’s Emergency Plan for AIDS Relief (PEPFAR) and the U.S. Department of State (DOS), that provides strategic technical assistance and direct service delivery to achieve HIV epidemic control among all at-risk populations; strengthen global health security (GHS), including outbreak response; expand tuberculosis detection and treatment (TB), improve maternal and child health (MCH), address malaria; and promote health systems strengthening (HSS) including supply chain management.

The EpiC Cameroon buy-in will support the continuation and expansion of life-saving HIV prevention, treatment, care, and support services in Cameroon, building upon the foundational work of previous PEPFAR-funded initiatives. The focus will be on strengthening community-led platforms and integrating them with facility-based systems to increase access to quality HIV-related services, particularly for populations at higher risk of HIV, long distant truck drivers (LDTD), Children and Adolescents Living with HIV (C/ALHIV), HIV-exposed infants (HEIs), and their caregivers. The program will contribute to closing gaps mainly towards HIV case finding (the first 95) while maintaining the gains of the second and third 95 of the UNAIDS target. Collaboration with the Government of Cameroon (including the Ministry of Public Health and the National AIDS Control Committee), PEPFAR clinical partners, the Global Fund, and local community organizations will be essential to ensure the delivery of high-quality, evidence-based case finding, family-centered where necessary and population-specific interventions.

Job Description

The Finance and Administrative Assistant will report to the Finance Officer and closely coordinate with the Zonal Clinical Advisor to perform accounting, financial and administrative duties for the EpiC Cameroon project. S/he will work with funding sources from the U.S. government and perform the audit function to assure accuracy and compliance with internal and external regulations. S/he will also be responsible for routine preparation of documents and reports, the use of office technology, compiling records, organizing, and maintaining files, posting information, greeting / referring / assisting others, mail distribution, and photocopying. The range of duties includes, but is not limited to, collecting, and verifying data, summarizing, and reconciling information or financial data, records management, review and processing, research, and inventory.

Job Responsibilities

Financial

• Establishes and manages accounting record keeping systems and procedures for tracking and reporting.
• Under the supervision of the Finance Officer, he/she will be responsible for managing EPIC project expenditures, including daily payments that are duly approved in accordance with FHI 360 systems and procedures.
• Support the Finance Officer in preparing invoices and ensure that all transactions are fully and properly documented.
• The Finance & Admin Assistant must verify advance requests, travel expense reports, and operational expenses for accuracy and completeness and ensure that expense reports have been approved according to FHI 360 systems and procedures before making any payments.
• Support the finance and grants officer in tracking and processing funding requests and sub-grant reports.